Operations Page – INCHEON25

Wednesday 14th May

• Containers grounding
• 9pm – Staff meeting at hotel

Thursday 15th May

• 7am – Floor marking and unloading starts
• 7am – Breakfast starts at hotel
• 9am – HYROX event team on site
• 11am – Measure running track – Mat
• 12:00pm – Lunch – Volunteer room
• 6pm – Staff offsite

Friday 16th May

• 7am – Breakfast starts at hotel
• 7am – Doors open for set up
• 8am – HYROX Event team on site
• 12:00pm – Lunch – Volunteer room
• 1pm – HYROX Sports team on site
• 2pm – Concept2 to come and maintain the equipment
• 3pm – 5:00pm – Walk through RD, ED, BD exact time to be decided by BD
• 6pm – Dinner – Volunteer room for build crew/labourers race office for staff
• 7pm – Live Instagram walk through Carlos & Hansol
• 8:00pm – 9:00pm –  Final check of all areas exact time to be decided by BD

Saturday 17th May 

• 7:00 am – Breakfast at the hotel
• 8:00 am – All staff onsite
• 8:00 am – Volunteers arrive
• 8:45 am – Soft registration starts
• 9:45 am – ‘Go or No Go’ RD’s and ED’s
• 10:00 am – First wave starts
• 11:30 am – Lunch
• 5:30 pm – Dinner
• – Relay set up and management of relay – Richard, Heewoo, Jay + build crew
• – First relay starts
•  – Last relay starts
•  – Last finisher expected
•  – Last Awards Ceremony
•  – Venue closed

Sunday 18th May 

• 7am – Bump out starts
• 12pm – Lunch served
• 4pm – Pack down finished and containers start to be removed from the venue

Event Team

• Event Director – Richard Cowley
• Assistant Event Director – Heewoo Kim
• Assistant Event Director – Jae
• Start Line Manager –
• Race Office Manager – Jimmy Cheung
• Race Office Assistant Manager – Hansol

Sports Team 

• Race Director – Mat Lock
• Assistant Race Director – Carlos
• Assistant Race Director – Jess
• Assistant Race Director – Kim Cheong Ung

Marketing Team

• Marketing Manager – Jocelyn Mong

Partnership Team

• Partnership Manager – Brian Yeung

Timing Team

• MIKA timing leader –
• MIKA Timing staff –
• MIKA Timing staff –

MC Team

• Lead MC – Benny Cullen
• Supporting MC – Kelly Kim
• Prize Presentation MC – Ralph

Registration Team

• Registration Manager – Bon Ng
• Assistant Registration Manager –

Merchandise Team

• Merchandise Manager – Sam Hui
• Merchandise Manager – Maria

365 Sales Team

• 365 Director – Calvin Wong
• 365 Sales Manager –

Production Team

• Build Director – Maddi
• Show Director – James
• Build Manager – Mitch Cole

4 Whatsapp groups have been created and you will have been added into a group accordingly.

• South Korea HYROX event team – ED, RD’s Registration, Marketing, MC’s, Build & Ops, Race Office & Sponsorship
• Asia HYROX Timing Group -ED, RD’s Registration,  MC’s, MIKA & Race Office
• Head Judges group – ED’s & Head Judges
• Medical team – ED’s, RD’s & Medical team

During build days and on event days radios will be assigned to you and it is your responsibility to sign out and sign back in your radio with the race office manager.

During the build days all staff are to use channel 1.

During the event day there will be 2 channels and staff are required to be on that channel during the event as follows:

Channel 1

• Event operations team
• Medical team
• Registration team
• Build team

Channel 2

• Sports team
• Head judges

Watch the below instructional video on how to use your radios.

Venue Management –+82-32-210-1112

Medical Team –Byung-yun Kwak : +82-10-8310-5972 & Jae-ho Go. : +82-10-7912-1760

Red Bull –+82-10-8537-8611

Concept 2 –+82-10-5233-2312

Water sponsor Lotte Chilsung –+82-10-5532-4627

Del Monte – +82-10-9187-0366

Sportgraf leader Nam –+84 90 368 33 23

No site inductions are required but hard hats and high vis vests must be worn at all times during bump in and bump out days.

There are 2 first aiders on site and 10 paramedics on site.

There is 1 first aid point on site one next to the burpee’s.

The first aid team will be equipped with radios and will operate on channel 1.

As a member of staff it is your responsibility to report to the medical team if you see any medical issues following the below standard operating procedure.

For a more indepth medical plan and operations please refer here:

Songdo Convensia, Halls 1 – 4, 123 Central-ro, Yeonsu-gu, Incheon, South Korea

The operations manual is only available in Korean

https://drive.google.com/file/d/1yJ6pUrQZjTK232xAfXLBEV0p5P5ur5W_/view?usp=drive_link

Contractors can deliver to the following address between the dates and times shown:

• Delivery Address – 123 Central-ro, Yeonsu-gu, Incheon, South Korea
• Delivery Time Window – Thursday 15th May – Friday 16th May between 9am – 6pm

Sponsors can deliver to the following address between the dates and times shown:

• Delivery Address – 123 Central-ro, Yeonsu-gu, Incheon, South Korea
• Delivery Time Window – Friday 16th May between 9am – 6pm

Venue Access Requirements:

• Purple wrist bands
• High Vis Jackets
• Closed toe shoes

Bump In Times are as follows:

• Thursday 15th May 8am – 6pm & Friday 16th May 8am – 6pm
• Access is via entrance of hall 3

Facilities availability during bump in:

• Forklifts & drivers will be available
• Pump trucks will be available
• Electrical power will be available
• WC’s will be available onsite

Bump out with start from 8am on May 18th.

We will recieve 30 free parking tickets on Friday and Saturday, should you require parking please contact Heewoo.

If all parking spots are taken then you can park for 10,000 KRW for a full day.

For on-site operation co-ordination and control, please contact the Hall Manager’s Office:+82-32-210-1088

In case of an emergency, notify the security personnel stationed within the exhibition hall or contact the Hall Manager’s Office.

In case of an emergency, please contact 119.

For first aid assistance, paramedics are stationed within the venue, and a first aid room is located between Hall 2 and Hall 3.