Operations Page – INCHEON24

Wednesday 16th October 

• Containers grounding
• 9pm – Staff meeting at hotel

Thursday 17th October 

• 7am – Breakfast starts
• 8am – Doors open for set up
• 12:00pm – Lunch
• 1:30pm –Walk through – Race Directors, Event Directors, Build Directors review of build to make any changes

Friday 18th October 

• 7am – Breakfast starts
• 8 am – Doors open for set up
• 11:30am –Walk through – Race Directors, Event Directors, Build Directors review of build to make any changes
• 12:00pm – Lunch
• 7:00pm – Live walk through Carlos & Hansol

Saturday 19th October

• 6:30 am – Breakfast available at the hotel takeaway
• 7:00 am – All staff onsite
• 7:00 am – Volunteers arrive
• 7:45 am – Soft registration starts
• 8:45 am – Walk through go or no go RD’s and ED’s
• 9:00 am – First wave starts
• 11:30 am – Lunch
• 16:30 First relay starts
• 17:00 Last relay starts
• 18:45 Last prize presentation
• 19:00 Last finisher expected
• 19:00 Breakdown starts

Sunday 20th October 

• 03:00am – Breakdown expected to finish

Event Team

• Event Director – Richard Cowley
• Assistant Event Director – Heewoo Kim
• Assistant Event Director – Carlos Albaldejo
• Event Manager – Hansol
• Start Line Manager – Seunghoon Kang
• Race Office Manager – Goeun Noh
• Race Office Assistant Manager – Grace Chung

Sports Team 

• Race Director – Mat Lock
• Assistant Race Director – Will Petty
• Assistant Race Director – Jonathan
• Assistant Race Director – Ben Worthington
• Translator – Kim Cheong Ung

Marketing Team

• Marketing Manager – Jocelyn Mong

Partnership Team

• Partnership Manager – Brian Yeung

Timing Team

• MIKA timing leader – Sven Diretich
• MIKA Timing staff – Patrick Rommelaman

MC Team

• Lead MC – Benny Cullen
• Supporting MC – Kelly Kim
• Prize Presentation MC – Ralph

Registration Team

• Registration Manager – Bon Ng
• Assistant Registration Manager – Maria Albaldejo

Merchandise Team

• Merchandise Manager – Nathan Hart
• Merchandise Manager – Sam Hui

Production Team

• Production Manager – Nick
• AV Manager – Steve
• Build Manager – Mitch Cole

4 Whatsapp groups have been created and you will have been added into a group accordingly.

• South Korea HYROX event team – ED, RD’s Registration, Marketing, MC’s, Build & Ops, Race Office & Sponsorship
• Asia HYROX Timing Group -ED, RD’s Registration,  MC’s, MIKA & Race Office
• Head Judges group – ED’s & Head Judges
• Medical team – ED’s, RD’s & Medical team

During build days and on event days radios will be assigned to you and it is your responsibility to sign out and sign back in your radio with the race office manager.

During the build days all staff are to use channel 1.

During the event day there will be 2 channels and staff are required to be on that channel during the event as follows:

Channel 1

• Event operations team
• Medical team
• Registration team
• Build team

Channel 2

• Sports team
• Head judges

Watch the below instructional video on how to use your radios.

Venue Management –+82-32-210-1112

Medical Team –

Red Bull –+82-10-8537-8611

Concept 2 –+82-10-5233-2312

Water sponsor Lotte Chilsung –+82-10-5532-4627

Dek Monte – +82-10-9187-0366

Sportgraf leader Nam –+84 90 368 33 23

No site inductions are required but hard hats and high vis vests must be worn at all times during bump in and bump out days.

There are 2 first aiders on site and 8 paramedics on site.

There are 2 first aid points on site one next to the wall ball entrance and one next to the crossing point.

The first aid team will be equipped with radios and will operate on channel 1.

As a member of staff it is your responsibility to report to the medical team if you see any medical issues following the below standard operating procedure.

For a more indepth medical plan and operations please refer here:

Songdo Convensia, Halls 2 – 4, 123 Central-ro, Yeonsu-gu, Incheon, South Korea

The operations manual is only available in Korean

https://drive.google.com/file/d/1yJ6pUrQZjTK232xAfXLBEV0p5P5ur5W_/view?usp=drive_link

Contractors can deliver to the following address between the dates and times shown:

• Delivery Address – 123 Central-ro, Yeonsu-gu, Incheon, South Korea
• Delivery Time Window – Thursday 17th October – Friday 18th October between 9am – 6pm

Sponsors can deliver to the following address between the dates and times shown:

• Delivery Address – 123 Central-ro, Yeonsu-gu, Incheon, South Korea
• Delivery Time Window – Friday 18th October between 9am – 6pm

Venue Access Requirements:

• Purple wrist bands
• High Vis Jackets
• Closed toe shoes

Bump In Times are as follows:

• Thursday 17th Oct 7am – 6pm & Friday 18th October 7am – 6pm
• Access is via entrance of hall 3

Facilities availability during bump in:

• Forklifts & drivers will be available
• Pump trucks will be available
• Electrical power will be available
• WC’s will be available onsite

Bump out with start from 6pm on October 19th straight after the race and will finish at around 3am on October 20th.

We will recieve 30 free parking tickets on Friday and Saturday, should you require parking please contact Heewoo.

If all parking spots are taken then you can park for 10,000 KRW for a full day.

For on-site operation co-ordination and control, please contact the Hall Manager’s Office:+82-32-210-1088

In case of an emergency, notify the security personnel stationed within the exhibition hall or contact the Hall Manager’s Office.

In case of an emergency, please contact 119.

For first aid assistance, paramedics are stationed within the venue, and a first aid room is located between Hall 2 and Hall 3.